When choosing a project management tool, don’t select one blindly and then try to fit it into your project or team. It works the other way round. After you outline your project needs and how you want your team to handle the project, you can find an application that suits the needs of your organization. Rather, it is simply a spreadsheet that allows users to outline project plans and stay organized. However, it is important to point out that it is not a dedicated project management application per se. To some extent, we can agree that Google Sheets is one of Google project management applications that allow PMs to collaborate and communicate with their teams. Google Sheets as a project management tool Google’s online office suite is offered for free, and it enables effortless collaboration and integration with other Google productivity apps. Let’s take a closer look at what this Google project management tool offers. Google doesn’t have a dedicated project management tool, but you can use some of its apps such as Google Sheets and Office Suite to manage projects. So, does Google have a project management tool? Now, due to the prominence of Google productivity tools, most PMs assume that Google is a one-stop-shop when it comes to managing projects.
Indeed, having the right tools can make your life easier. This is a never-ending process as changes are made through time or new adjustments are needed.According to Axelos’ 2019 PPM Benchmarking report, four out of five project managers can’t get by without project portfolio management. Monitoring and controlling the project includes measuring performance, testing for potential problems, and analyzing risks to identify areas that need improvement continually. Performance reports are compared against project requirements to see where gaps exist, which will result in changes to the plan. While the project is being executed, it must be monitored and controlled. The process either ends with them being accepted as complete or with additional adjustments being sought.
Validating scopeĭeliverables are inspected and assessed here. Essentially, it’s a list of all tasks involved in accomplishing your project with deliverables clearly defined. Creating the Work Breakdown StructureĪ work breakdown structure (WBS) is typically the first thing a project manager will create when analyzing the scope statement and requirements documentation. This document aims to be used as a basis for all activities related to the project. This includes requirements documentation, the project charter, and the scope management plan. Defining scopeĪ project scope statement is a document that explains in detail what the project will entail and what is required from all parties involved. Interviews, focus group discussions, surveys, and other methods will be implemented to understand requirements. Collecting requirementsĪ requirements management plan is developed based on the scope management plan and stakeholder feedback. It also defines who has responsibility for what aspects in order to prevent unnecessary overlap or confusion among team members on their tasks. The plan helps to clarify the objectives of scope for each phase of development and identify any potential risks. The scope management plan is a project document that includes the work breakdown structure, cost estimate, resource allocation, and timelines.
The scope management plan is created based on input from the project plan, the project charter, and consultation with stakeholders. The PMBOK recognizes six major processes in managing and defining parameters for a project, which are: 1. Here is the process of building a project plan statement. What is project scope management?Īccording to the PMBOK: “Managing project scope is primarily concerned with defining and controlling what is and is not included in the project.” What is involved in project scope management? These are anything that does not fall within the required functions and specifications documented in the scope statement. What does out of scope mean in project management? Anything outside those boundaries would be out-of-scope. The scope statement for this project, for example, would define the limits of the project. And what is a scope statement exactly?Ī Scope Statement is a document that clearly delineates what work will be done and what will not. The project’s scope is documented in the project’s scope statement, making it an integral part of any successful plan. What is involved in project scope management?.